ERP User GuideSAP Business One

SAP Business One

Sales Order Data



This article contains the description of the Sana specific sales order data which is filled in by a customer in the Sana web store during the checkout process.

While placing an order in the Sana web store a customer can select delivery method, payment method, add reference number and comment. All this information is stored in the sales order in SAP Business One. The Sana specific sales order data which is coming from the Sana web store can be seen in the sales order, on the Web Store tab and in the User-Defined Fields. It can be also seen on the Web Store tab and in the User-Defined Fields of a sales quotation and delivery document.

The table below provides the description of the Sana Commerce user-defined fields of the sales order.

Field Description
Promotion Code A discount code (from Sana Admin) applied to a sales order in the Sana web store.
Shop Account Email Customer's shop account e-mail from Sana Admin.
Promotable Quote

    This option is applicable only to the sales quotations.

This field indicates whether a customer can convert a quotation into an order from the order details page in the Sana web store. If the value of this field is Y, a customer can convert a quotation into an order directly in the Sana web store.

For more information, see 'Order Processing'.

Requested Delivery Date The date when the order should be delivered.
Payment Method Name The name of the payment method selected in the Sana webshop while placing an order.
The payment cost is stored in the sales order freight charges and is registered on the payment cost account set in the Web Stores table.
Payment Transaction Id The unique payment transaction ID.
Payment Method Status The status of the payment method.
Title The title of the discount.
Discount Assortment Type The type of the discount. For example, fixed amount or percentage.
Authorization Status The status of the order after authorization. The order can be approved or declined.

For more information, see 'Shop Account Roles'.
Web Store The ID of the web store where an order was created. 
Promotion Discount Percentage The discount percentage coming from the Sana web store. This is not the discount managed in SAP Business One, but the one created in Sana Admin.

For more information. see 'Discount Codes'.

Payment and shipping costs

Payment and shipping methods and their costs selected by a customer while placing an order are stored in the sales order freight charges. To see payment and shipping costs of the order, click on the arrow button in the Freight field at the bottom of the Sales Order window. The payment and shipping costs are registered on the accounts set in the Web Stores window.

Reference number and comments



Business customers and sales agents can enter a reference number and comments in the web store while placing an order.

You can enable or disable reference number and comments in Sana Admin: Setup > Ordering & checkout > Ordering.

You can add a multiline comment which will be stored in SAP Business One. The Comments field is limited with 2048 characters.

Reference no. and comments added to the order in the Sana web store, are stored in SAP Business One.

ERP User GuideSAP Business One