AX Retail

Retail Orders

There are different retail channels in Microsoft Dynamics AX Retail, such as stores and call centers, as sales orders can be created through different channels. Different businesses work with different sales channels.

 NOTE

Before Sana 9.3.5 in Microsoft Dynamics AX Retail, when you enable the retail functionality for Sana, all sales orders created from the Sana webshop are linked in AX to the retail store associated with Sana. Starting from Sana 9.3.5 in Microsoft Dynamics AX, sales orders created from the Sana webshop can be also linked to the call center.

Retail in Microsoft Dynamics AX supports call centers as a type of retail channel. In a call center, workers take orders from customers over the phone and create sales orders.

Call center functionality includes features that are designed to make it easier to take phone orders and handle customer service throughout the order fulfillment process. It is possible to enter payment information directly into the sales order, as well as view a detailed summary of charges and payments before submitting the order. There are options for controlling pricing. Also, call center functionality provides access to various data about customers, products, and prices from the sales order form. Call centers have enhanced functionality for tracking customer history and order status.

You can equally create sales orders from the Sana webshop using a retail store or call center. Use the retail channel which suits your business needs best.

How to Create Retail Store Orders?

If you use Microsoft Dynamics AX Retail pricing and discounts for Sana, then by default all sales orders created from the Sana webshop will be automatically assigned to the retail store associated with Sana in Microsoft Dynamics AX.

To set up Retail parameters for Sana, in Microsoft Dynamics AX click: Webshop > Common > Webshops.

When you enable the option Maintain retail discounts for your Sana webshop, all sales orders created from the Sana webshop will be linked in Microsoft Dynamics AX to the retail store selected in the Store number field.

How to Create Call Center Orders?

To link all sales orders created from the Sana webshop to a call center in Microsoft Dynamics AX, you need to assign a user which is used to establish connection between Sana and Microsoft Dynamics AX to your call center. The credentials of this AX user are entered in the ERP connection settings in Sana Admin.

In Microsoft Dynamics AX click: Retail > Common > Retail channels > Call centers. Then select a channel and click Channel users. Add the necessary user to the channel.

 NOTE

If a user which is used to establish connection between Sana and Microsoft Dynamics AX is added to a call center, then all orders created from the Sana webshop will be saved in Microsoft Dynamics AX as call center orders. Take into consideration that the call center orders will be created even if the retail functionality is disabled for Sana.

Now, when a customer places an order in the Sana webshop, this order will be saved in Microsoft Dynamics AX as a call center order. Call center orders are shown in the Sales Orders table along with other sales orders.

Call Center Orders Processing

In Microsoft Dynamics AX click: Webshop > Common > Webshops. There are two settings on the Retail FastTab: Complete call center order and Call center payment method. Using these settings, you can specify how call center orders should be processed in Microsoft Dynamics AX.

If the Complete call center order setting is enabled, then a call center order will be automatically processed in Microsoft Dynamics AX. In this case, when a customer creates an order in the Sana webshop, a payment journal will be created automatically in Microsoft Dynamics AX and a payment transaction will be settled for this call center order. You should only invoice this call center order.

If the Complete call center order setting is disabled, then a call center order should be manually processed in Microsoft Dynamics AX. To process a call center order, you need to open it and click the button Complete on the Sales order tab. In the Sales order summary window click Submit. Once the order is submitted, a payment journal will be created automatically and a payment transaction will be settled for this call center order. The Complete button is available, only if a call center order is not processed yet. Then you should invoice a call center order.

In the Call center payment method field, you need to specify a payment method for your call center orders. The payment methods that are used in other channels in Retail, such as cash, checks, gift card etc., are also used in call centers. The payment method is used to create a customer payment for a call center order.

A payment with the selected payment method will be automatically created in Microsoft Dynamics AX for all call center orders coming from the Sana webshop. If a payment method is not specified in the Call center payment method field, you will need to create payments for all call center orders manually and then complete them.

For more information about Call center functionality, refer to the official Microsoft Dynamics AX Documentation: Call Center.