ERP User GuideSAP Business One

SAP Business One

Configure Sana Web Store

To set up a Sana web store, in SAP Business One click: Web Store > Web Stores.

If you have multiple Sana web stores, you can create and configure as many web stores in the Web Stores window as needed.

To create a web store, click on the Add button on the SAP Business One toolbar.

The tables below provide description of the fields in the Web Stores window.

General Tab

Field Description
ID Web store ID.

The web store ID should be exactly the same as the one specified during installation of the Sana web store on Web and database server and that is stored in the Sana SQL database.

Default: SanaStore

Template Customer Template Customer is used to show unit prices and inventory to the anonymous web store visitors. It is also used for product importing. If template customer is not specified the 'Product import' task will fail. The template customer should be created in the Business Partner Master Data.

For more information, see "Online Customer Registration".

Branch SAP Business One provides a possibility to work with multiple branches on one database. This is a standard SAP functionality. Various master data in SAP can be used on different branches as well as shared between branches.

If multiple branches are enabled for the company (Administration > System Initialization > Company Details > Basic Initialization), then you will be able to setup the branches you need (Administration > Setup > Financials > Branches). When the branches are created, the web store can be linked to a certain branch. When a customer places an order in the Sana web store, this order is placed on a certain branch in SAP which is set for the web store.
Order Processing Use these settings to set up order processing. Quotations and orders are all part of the sales process. Sana supports all SAP Business One sales documents as well as a possibility to convert quotations into sales orders.

For more information, see "Order Processing".
Weight Conversion Select the units of weight and dimension for a web store. The units of weight and dimension set for the web store in SAP Business One and in Sana Admin will be used to calculate weight and dimensions for all items. The item weight and dimensions in the selected units will be sent to the delivery service to calculate the shipping cost. If item weight and dimensions in SAP Business One are defined in the units other than those set for the web store, they will be converted based on the conversion rules configured in SAP.

For more information, see "Item Weight and Dimensions".
Dimension Conversion
Shipping Cost No. These are the accounts that are used to register a shipping cost and a payment cost that are returned from a Sana web store when a customer creates an order and selects the shipping and payment methods during checkout. This means that the shipping and payment costs coming from the web store will be registered on these accounts and stored as freight charges in the sales order.

For payment and shipping cost accounts freights are used. Freight reflects an extra sales cost. To set up freights, in SAP Business One click: Administration > Setup > General > Freight. In the Line Type field, you must define whether the freight can be used for shipping or payment cost account. To do this, you need to enter "paymentcosts" or "shippingcosts" in the Line Type field of the corresponding freight.

For more information, see "Freight - Setup Window".

These fields are required.

Payment Cost No.
Shopping Cart Suggestion
Use shopping cart suggestions to offer your customers the products which they might be interested to buy. Customers are often loyal to a particular brand or some products which they frequently buy, thus it's a good idea to build suggestions based on the customer's shopping behavior. As all customer's sales data is stored in SAP Business One you can easily recommend certain products to a customer based on the customer's order history. SAP Business One uses specific rules to single out product suggestions for a customer.

For more information, see "Shopping Cart Suggestions".

Stock Presentation Tab

Stock is shown in a Sana web store on all product pages. This can be a simple text, a stock indicator of different colors, or a stock amount. Stock amount is retrieved from and calculated by SAP Business One real-time. Thus, when customers create orders from a Sana web store, stock is automatically adjusted by SAP Business One.

There are two methods that are used to calculate inventory and show stock amount to the customers in the Sana web store. You can either set up inventory to show how many units of an item are physically available or the projected available balance. You can also show stock amount from a specific warehouse or the total amount from multiple warehouses.

For more information, see "Inventory Calculation".

Catalog Filter Tab

Use Catalog Filter, if you want to show only some groups of items from SAP Business One in your Sana web store, based on the filter criteria.

For example, if you have several web stores, and you want to show only items assigned to some item groups in each web store, you can set up catalog filter for each web store.

For more information, see "Catalog Filter".

Number Series Tab

Use Number Series to set up unique identifiers for sales orders, quotations, consumers, prospects and guests that are created in SAP Business One from a Sana web store. Easily differentiate business partner accounts and sales documents that are created directly in SAP Business One and from Sana.

For more information, see "Number Series".

Payment Processing Tab

Allow your business customers to pay their outstanding invoices through a payment provider directly from a Sana web store. There is no need to create an incoming payment record in your SAP Business One system each time when you receive invoice payment from your customers, because Sana will do it for you.

For more information, see "Online Invoice Payments".

ERP User GuideSAP Business One