Microsoft Dynamics NAV

Online Invoice Payments

Sana allows to accept payments on open invoices through a payment provider directly from a web store. Business customers can pay multiple outstanding invoices at the same time. Online payments of the open invoices from a Sana web store are seamlessly integrated with the sales order processing and cash management modules of Microsoft Dynamics NAV.

For more information about how to pay invoices from a Sana web store and online invoice payments setup, see 'Online Invoice Payments'.

Payments from customers must be registered in Microsoft Dynamics NAV. There is a cash receipt journal, which can be used to post payment transactions to G/L, bank, customer, vendor, and fixed assets accounts.

If you allow your business customers to pay their invoices with automatic payment journal creation, then when a customer pays the invoice, the record in the cash receipt journal will be created automatically in Microsoft Dynamics NAV, and the payment will be registered on the required account set in the journal setup. If a customer pays several invoices at once, for each invoice a separate record will be created in the cash receipt journal in Microsoft Dynamics NAV.

A business customer can have a related bill-to customer account in Microsoft Dynamics NAV. It may be that the order is created by one customer and shipped to this customer, but the invoice should be sent to a different customer. In this case the payment journal will be posted to the bill-to customer account.

When the cash receipt journal has been created, an accountant can post the journal in Microsoft Dynamics NAV to capture the payment in the journal against the invoice.

To accept invoice payments from a Sana web store, in Microsoft Dynamics NAV click: Departments > Webshop > Lists > Webshops. Open the Webshop Card and on the General FastTab select the required Journal Template and Journal Batch.

The journal template and the journal batch are used to create a cash receipt journal in Microsoft Dynamics NAV, when a customer pays the invoice, and to post the payment transaction to a certain account set in the journal batch.

In Microsoft Dynamics NAV click: Departments > Financial Management > Cash Management > Tasks > Cash Receipt Journals.

In the Cash Receipt Journal window, you can see all payment journal records created for invoices paid by the customers from a Sana web store, and you can post payment transactions to the required account. Only when the cash receipt journal is posted in Microsoft Dynamics NAV, the payment status of the invoice in the Sana web store will be set to Already paid.

If you allow your business customers to pay their invoices with manual payment journal creation, then when a customer pays the invoice, an accountant should manually handle such payments and create a record in the cash receipt journal in Microsoft Dynamics NAV.

A sales invoice can have a due date in Microsoft Dynamics NAV. It is calculated based on the payment term set on the Customer Card, on the Payments FastTab. If you have entered the payment terms code on the customer card, NAV will use the appropriate payment term when you invoice the customer. If the invoice is not paid within the due date, it will expire, meaning that a customer will not be able to pay this invoice.